Technical
note:
If the calendar is telling you that Roundtable starts at 4:00
pm
instead of 7:00 pm, make sure that the clock on your computer is set to
East
Coast time instead ofWest Coast time.
Terry
Smith is the District Popcorn kernel and has created supporting
materials for your pack or troop's popcorn sale. Whenever
possible, these materials will be reproduced on this page.
Critical dates will also be listed in the left hand column.
Message #9, Jan. 15, 2008
Terry Smith,
Buckeye District Popcorn Kernel phone 268-7560 e-mail
waterwizard@beol.net
Jan Berry, District Director phone 436-7200 e-mail jberry@skcbsa.org Myia Ellington, District Executive phone
436-7200 e-mail mellingt@skcbsa.org
Monday, January 14, 2008
TO: Pack, Troop &
Crew leaders, Popcorn Kernels RE: Popcorn thank you dinner &
2007 critique Tuesday, Jan 29
Please
respond by providing the following information:
Pack #
_______________ Troop
# _______________
Will have ______
(number, up to 2) attendees Names ________________________________
Cannot attend
____________
Please use
your "reply" button, then delete the rest
of this message before sending your response.
Contents:
Popcorn thank you dinner Tuesday, January 29
OSU Hockey tickets - the procedure
Wanted - Assistant District
Popcorn Kernel to assist with distributing web access codes
Raw popcorn (unpopped "popping tins") - selling at $3
each for corn hole games
We have extra 2007 product - looking for buyers!
Please - consider being the Popcorn Kernel again next
year!
Popcorn thank you dinner Tuesday, January 29
THANK
YOU, POPCORN KERNELS! Buckeye District led the pack in Simon Kenton
Council with $701,862 in popcorn retail, up more than 10% from last
year, the highest percentage increase of all the Districts! Without a
doubt, it is testament to your hard work that led to these
extraordinary results. We had 80 units participating - also a record.
Overall, Simon Kenton Council was also up, coming in at 2.4 million
dollars! This is so important to supporting the Council camps and
programming.
As a thank you for these efforts, Council is throwing a dinner for the
Popcorn Kernels (up to 2 attendees per unit) which may include the Unit
leader / Popcorn Kernel - whoever was actively involved in the popcorn
program. Notes are as follows:
Date:
Tuesday, January 29. RSVP REQUIRED FOR THE
MEAL!
Time
& place - Columbus area - details to be determined. I will send
out another message as soon as I find out.
Critique
on the 2007 popcorn program will follow the meal. Please be a part of
this round table and offer constructive criticism and ideas to make the
2008 sale even better.
If you cannot attend, please send me ideas &
thoughts for which I will give you credit at the meeting.
OSU Hockey tickets - the procedure
Hockey ticket applications (one ticket for each order
form filled) were sent to OSU late in the afternoon on Friday, December
21. Scout Prize Applications turned in after the December 21 deadline
will not receive tickets. The procedure is as follows:
The
hockey game is scheduled for Saturday, Feb 2, 7:05 PM. Visit
www.ohiostatebuckeyes.com
for game details.
Each
qualifying Scout should have received a mailing by this time, as the
ticket information went to the Scout's address listed on the Scout
Prize Application. Please make sure all the appropriate parents in the
unit are aware of this!
The
Scout must return the application by mail to OSU as directed, in order
to receive the free, earned tickets. The Scout also has the opportunity
to purchase additional tickets at $6.00 each with this form. These
applications need to be returned by Friday, January 18 (the application
says "16th").
OSU
will return the tickets to the Scout via US mail. Orders received
after the Friday deadline will be held at the Will Call window to be
picked up the evening of the game.
The
mailer states that parking will be free for these ticket holders.
Wanted - Assistant District Popcorn Kernel to assist with distributing web access codes
I am looking for a good man or woman (or
a husband - wife team) who can provide simple assistance as follows:
Have
high speed internet service at home.
Be
able to provide Buckeye District Pack & Troop Popcorn Kernels with
access codes to the Trials End web site.
Be
able to return phone calls evenings and weekends from late August
through Mid December (or until all 85 units have their on-line
information).
Assist
me with obtaining & setting up the names & addresses of the
unit popcorn kernels on the Trails End site so passwords can be
assigned. This would be done in August - September
Take
ALL phone calls regarding web site questions (you WILL be trained in
this).
A
former Popcorn Kernel would be an ideal candidate for this position.
We need to improve our communications capability, and the help is
important. For motivation, just remember - you
will be assisting in a fundraiser that resulted in $490,000 from
Buckeye District supporting local Scouting in 2007!
Raw popcorn (unpopped "popping tins") - selling at $3
each for corn hole games
Council
has an estimated 20 cases (120 tins, each 2.5 pounds, about 300 pounds
total) of raw popcorn left over from the 2006 sale. The product does
NOT pop very well, but the kernels can be used to make corn hole game
bags. Each bag requires a pound of raw popcorn. If you know of anyone
who might be interested in helping us cut our losses on this product,
let me know!
We have extra 2007 product - looking for buyers!
We
have Butter, Butter Lite, Kettle Corn, Gourmet Caramel with almonds
& pecans and Caramel Corn w/peanuts. Call the Council office
436-7200 if you wish to purchase product.
Please - consider being the Popcorn Kernel again next
year!
I
hope to see many of you as Popcorn Kernels again next year. Some PKs I
spoke with over the past 3 weeks were concerned that they did not do as
good a job as possible. Just remember - the toughest year is the
first, and your experience can only make the next year better. There
are many PKs who have been at this for 5 years or more. It does take
dedication, but to repeat what I said above, it is a critically
important position in Scouting: you will be
assisting in a fundraiser that resulted in $490,000 from Buckeye
District supporting local Scouting in 2007!
Yours
In Scouting,
Terry Smith Message #8, Dec. 12, 2007
Terry Smith,
Buckeye District Popcorn Kernel
Jan Berry, District Director phone 436-7200 Myia Ellington, District Executive phone
436-7200
Tuesday, December 11, 2007
TO: Pack, Troop &
Crew leaders, Popcorn Kernels RE: Prize orders & payment due;
extended Military program due Dec 31
Please
respond by providing the following information:
Pack #
_______________ Troop
# _______________
Will / will not
be placing an extended Military Donation order by 12-31:
__________________
Please use
your "reply" button, then delete the rest
of this message before sending your response.
Contents: (Much of this is repeated from message # 7)
Military donations extended until
December 31- INCENTIVES!
Last call for obtaining popcorn!
Popcorn payments
Prize and
Scout incentive orders Due December 21
Hockey tickets (for completing the fill a form
incentive)
Military donations extended
until December 31 - INCENTIVES!
'Tis
the season for giving! In order to provide a special gift to our
troops stationed all over the world and to exceed the $700,000 popcorn
sales goal, the Military program has been extended. Details for this
voluntary program are:
Sell to
neighbors, relatives, co workers, parents. At this point, you may
collect donations in any amount, then add your own money (by family or
by unit) and submit the Military Donations in $25 increments.
All
additional Military sales should be reported by midnight,
December 31 (enter on line or email the number of $25 donations to
me). There should be a place in the "orders" section on the "Popcorn
System" part of the trails-end.com portion of the web site. If you do
not have a password, send the info to me and I will order it for you. These sales will earn the unit 35% commission, but
will NOT count toward prizes or incentives!
Payments
will be due at a later to be determined time (after invoices have been
sent out).
I will take 2 pies in the face - BUT:
We must
sell at least 400 more Military donations between now and
December 31. That averages about 5 per unit. To date, we have sold
1,191 Military donations in Buckeye District.
EVERY
traditional unit (Pack, Troop, Crew, Ship) must have sold at least one
Military donation during the course of the September - December popcorn
/ extended Military sale. Talk to your counterparts to make sure they
are on board for this program. This will put EVERY unit in the selling
column! (We will make allowances for Crews (Explorer Scouts) whose
leaders affirm that the Scouts are participating in the sale of the
Troop with which they are a member).
Who throws the pies?
The
unit that has the greatest per Scout Military donations - this puts
EVERY unit on an equal playing field. If there is a tie, I will do ALL
those units in the tie!
The
Scout with the most Military sales in that unit gets to throw the pie
at a unit meeting of your choice. I will provide you a choice of the
pie to throw - including creamed spinach!
The
unit leader that has the greatest per Scout Military
donations can throw a pie at me at a Round Table meeting.
The
math will be based upon the number of Scouts listed on the Charter
which is due right now - get 'em in!
Available thank you cards & facts on the Military
sale program
For a
full page thank you card and log form, to to www.trails-end.com
> Leaders > Support Our Troops. You will find "Thank you card to
consumer" and Support Our Troops order form" both in PDF format. An
order form is NOT required to participate in this program - all we need
is the unit totals turned in.
For a
1/4 page thank you card, go to www.skcbsa.org
> Popcorn Sales (down the left column) > under "2007 Information"
, "Support Our Troops thank you card -new" (second item from the bottom
of the list). If you have difficulty finding this card, email me with
a request and I will send you the card in PDF format.
For
great info on the program, go to www.supportourtroops.org
> mouse
over and click the headline "Popcorn project - Scouts gift to the
troops" and explore the links, including the story of 105 tons of
popcorn sent to the Pacific Fleet!
According
to Trails End, the popcorn is supplied to about 300,000 active duty
troops here and abroad. Packaging & product is exactly as we
receive it (tins included to protect product from crushing) and product
is selected by the military based upon the climate and local
conditions. Sometimes individual microwave packets are included in
care packages, other times tins are distributed to the troops.
Last call for obtaining popcorn - This Friday, December 14 at the Council office
9:00 am - 5:00 pm
Need more popcorn? Do you still have extra popcorn?
Did you receive late
orders from your Scouts? Are your customers asking for additional
popcorn when you deliver their order to them? This is the last call for
popcorn!
Several
of you are on the list for obtaining additional product (some of which
is back ordered from receiving take orders). Those of you on the
waiting list will have your product set aside for you, and I will be
calling to confirm your requirements.
Anyone
else who needs product - contact me at once by phone / email. You will
receive any left over product after the units already on the waiting
list have received theirs.
There
are a couple of units which have some left over popcorn. Contact me if
you still need product, and I will put you in touch with those units.
If you
have extra product to get rid of - let me know, and I will put you on
the seller list.
<>If
Council is out of product, you may use the www.orderpopcorn.com
web site to obtain more. This order does NOT qualify for prizes or
incentives. Popcorn may be purchased in containers or cases (cases only for the 11 oz
caramel corn), but the product is more expensive and freight is a
minimum of $9.75.
<>It is the Council's goal to satisfy all unit popcorn
needs - contact me before using www.orderpopcorn.com.
Popcorn Payments are Due December 21
Once
you have picked up all your popcorn, you should receive a mailed
invoice by December 18. If you have not, call the Council office
(Jan's number above and ask for the accounting department). Any
payments NOT made by December 28 will incur a 2% penalty. If you haven't received your invoice by Wednesday, Dec
19, CALL ME and I will confirm your balance due.
TIP -
ask parents to NOT give you any cash! They should deposit any
cash payments from popcorn into their own bank account and write you a
check for that amount. This will make your accounting task easier and
safer (cash can get misplaced).
TIP - ask parents to write
you a check for small amounts of popcorn not delivered or paid for;
they then collect the money for themselves. This allows you to close
your books sooner. Set a deadline of Sunday, December 16, for parents
to have all their money to you.
Customers
should make checks payable to your Pack / Troop / Crew account (example
- "Pack 000") and NOT to "Boy Scouts".
Prize orders and incentive sheets and Unit Master
Records are due December 21.
EVERY
UNIT SHOULD ORDER PRIZES! They cost the unit nothing,
and the Scouts
should receive the deserved incentives.
A
Scout may receive multiple prizes as long at they do not exceed the
popcorn sales level. Example: Scout sells $1,150 in popcorn. Scout
may receive a prize from the $1,150 level OR a prize from the $425 AND
$640 level.
PLEASE
- obtain your log in information and enter your prizes
on-line. The Council staff and volunteers are overloaded, and prizes
that you do not enter on line may not be submitted until after New
Years. You may contact me for log in information.
Prizes will not be released for shipment until the
popcorn invoice
is paid in full and the Unit Master Record has been received.
You may use the UMR which is part of the spreadsheet that I sent
earlier via e-mail.
INCENTIVES (fill a form, the $1,500 level and $2,500
scholarship level) require that you submit a completed
"Scout Prize Application" form for each qualifying
Scout. Copies of the Scout's order form(s) must be attached. I
recommend that you take those completed forms, along with the Unit
Master Record, and drop them off at Council.
Allow
three weeks for prizes to arrive after Council has released the prize
order for shipment.
Contact
Council if you have not received your prizes after a month.
If
there is a problem with the prizes, do NOT contact me or Council until
you have first called the number on the Prize Packing List sent with
the prizes.
Gift
cards on the prize program will likely ship with the physical prizes -
check the package carefully! $50 gift
cards and hockey tickets from the Individual Scout Incremental Prize
Application will be mailed directly to the appropriate Scout.
Hockey tickets
Those
Scouts who
completed the fill a form incentive will earn a hockey ticket for every
form filled. Details:
The
OSU hockey game is scheduled for Saturday, February 2.
Extra
tickets CAN be purchased through Council so everyone may sit together.
Details
are not known at this time, and a message covering this information
will go out in early January.
Happy Holidays to all of you and your
families!
Yours
In Scouting,
Terry Smith 8-)
Message #7, Nov. 21, 2007 Wednesday, November 21, 2007
TO: Pack, Troop &
Crew leaders, Popcorn Kernels RE: Take Order
Popcorn pickup dates & times; Sales
record set!! Other information
Please
respond by providing the following information:
Pack #
_______________ Troop
# _______________
First choice date
/ time of pickup
__________________
Second choice date
/ time of pickup
__________________
(I will respond back with "confirmed
[time]")
You MUST bring
enough people to assist in picking & loading your popcorn order!
Please provide
names & time slots if your Unit
can provide help loading other Units' popcorn:
______________________________________________________________________________________________
Please use
your "reply" button, then delete the rest
of this message before sending your response.
Contents:
Take
Order Popcorn Pickup dates & details - Nov 27 / 28
Directions to the pickup
location
Please volunteer to help!
Popcorn sales record exploded - great job!!!
Military donations extended until
December 31- INCENTIVES!
Final details - need more popcorn? , prize and
incentive orders, popcorn payments
Take
Order
Popcorn Pickup dates & details
The Buckeye District
Popcorn pickup is scheduled for Tuesday,
November 27 and Wednesday, November 28
in the time slots as listed below. When you sign up for a time slot,
you are assured of being able to arrive, load up without waiting in a
long line and leave when you are
done.
Records indicate that 67 units are receiving Take Order
popcorn. Some units did their complete sale with Show
& Deliver popcorn, and do not need to pick up product. Some of you
may have received your Take Order
product at S&D return / Take
Order pickup. If you already received your
popcorn,
please respond to this message with "already
received popcorn".
Popcorn Pickup notes
We
will be distributing from four loading docks with adjustable dock
plates
at the warehouse. If you have a truck that is "dock
height", we will probably be able to move pallets into your truck. We
will not be able to bring the fork lift outdoors, so we cannot use the
fork lift to load trailers or pickup trucks.
I
believe that we also have drive-in capability - while we may be able to
load everything indoors, do
NOT bring an open pickup truck if rain or snow is forecast - it will
ruin the product packaging on the way home!
You
will be responsible for bringing Scouts or family to help pick popcorn
and load your vehicles.
Any Council staff will be handling paper work, and volunteers (please
sign up!) will be pulling product from inside the warehouse and setting
it on the end of the loading dock.
A
spreadsheet is available that figures the weight & volume of cases
of popcorn; the spreadsheet was sent out for Show & Deliver
pickup. Use it to
compute the vehicle(s) that you will need to bring. If you have more
than $ 1,000 in popcorn, and you do not have the spreadsheet, e-mail me
with a request and I will send it to you. Product is packages as
follows:
Chocolate
Lovers, Buckeye,
Three Way Tins, Cheese Lovers Tin & 30 Pack - one container to a
case.
All
other products EXCEPT
11 ounce caramel corn with peanuts - 6 containers to a case.
11
ounce caramel corn with
peanuts - 12 containers to a case.
If
you are picking up more than
$12,000 in popcorn, you might think about renting a truck. Go in with
another Unit to save money. Several Units have rented with Pensky - a
20 foot long truck with hydraulic lift gate rents for about $85 per 24
hours plus mileage - call Byers Dublin at 457-7455 for rental
info. Confirm that the truck is dock height; then we can drive or walk
in with your order!
Schedule
(4 docks available per time slot - e-mail me back with your first and second choices)
Tuesday,
November 27:4:00 4:30
5:00 5:30 6:00 6:30 7:00 7:308:00
Directions
to the pickup location (3750 Brookham Drive Suite H,
Grove City OH 43123)
Take I-71 South to STRINGTOWN
ROAD (first exit south of I-270).
Turn right on STRINGTOWN
ROAD.
Turn RIGHT at the first
signal light onto GANTZ ROAD.
Turn right on Brookham Drive just after passing
the sign "South Park" on the right side of Gantz road.
Look for the large sign "3750 Brookham Drive -
Prologis" sign on the left side of the road. It is located right where
the road curves to the right. We are around the rear of the right end
of the building, Suite H.
Please
volunteer to help!
We could really use
volunteers to pull popcorn and help load other Units' vehicles. Scouts
are welcome, and the
hours might be used as service hours (check with your unit leader).
Even if you do not sign up when replying to this message, you are
welcome to stay and help if you see that we are short handed. Older Cub
Scouts and all Boy Scouts are best suited to the task - while Tiger
Cubs have lots of energy, they have trouble lifting cases of popcorn.
Popcorn sales record set
again - great job!!!
Last
year, Buckeye District sold $634,000 during the fall sale. Our goal
this year was to exceed $700,000 - and we reached $698,000 with additional orders still
dribbling in - and ANY additional orders received by December 1 WILL
be filled!
We also had a record 76 units (out of about 105 units in Buckeye
District) participating in the popcorn sale! Council had an overall
increase of about 10 percent - Great job done by all of
you! This is
so important to the funding of the Scouting program! $490,000 of this sale will support local Scouting
operations!
Selling popcorn is a team effort. It begins with the Council Popcorn
Team (Great job, Aaron Angel!) setting up a selection of outstanding
products and promotional
materials. Your District professionals and Popcorn Kernels communicate
this information to you. BUT YOU UNIT KERNELS AND LEADERS are key to
the
process - you must motivate the parents and Scouts, educating them on
the need to sell popcorn to raise money and the importance of setting
goals and reaching the goals. I attribute the addition of the Military
program to helping us to reach our goal - even in light of rising
energy costs and lower consumer spending!
Military donations extended
until December 31 - INCENTIVES!
'Tis
the season for giving! In order to provide a special gift to our
troops stationed all over the world and to exceed the $700,000 sales
mark, the Military program has been extended. Details for this
voluntary program are:
Report
all your Military sales by Sunday, December 9 in order for Scouts to
qualify for prize levels and incentives. These sales would be added to
the Scout's Take Order sales record. Call or email me with these
totals which will be placed on your Take Order popcorn invoices
(payments to be made by December 21). This provides Scouts the
opportunity to gather more Military donations as they deliver popcorn -
simple, as payment is made at once and no product needs to be delivered.
Sell to
neighbors, relatives, co workers, parents.
All
Military sales not reported by December 9 should be reported by
December 31 (enter on line or communicate with me). These sales will earn the unit 35% commission, but
will NOT count toward prizes or incentives!
I will take 2 pies in the face - BUT:
We must
sell at least 400 more Military donations between right now and
December 31. That averages about 5 per unit. To date, we have sold
1,191 Military donations in Buckeye District.
EVERY
traditional unit (Pack, Troop, Crew, Ship) must have sold at least one
Military donation during the course of the September - December popcorn
/ extended Military sale. Talk to your counterparts to make sure they
are on board for this program. This will put EVERY unit in the selling
column!
<>Who throws the pies?
The
unit that has the greatest per Scout Military donations - this puts
EVERY unit on an equal playing field. If there is a tie, I will do ALL
those units in the tie!
The
Scout with the most Military sales in that unit gets to throw the pie
at a unit meeting of your choice. I will provide you a choice of the
pie to throw - including creamed spinach!
The
unit leader that has the greatest per Scout Military
donations can throw a pie at me at a Round Table meeting.
Available thank you cards & facts on the Military
sale program
For a
full page thank you card and order form, to to www.trails-end.com
> Leaders > Support Our Troops. You will find "Thank you card to
consumer" and Support Our Troops order form" both in PDF format.
For a
1/4 page thank you card, go to www.skcbsa.org
> Popcorn Sales (down the left column) > under "2007 Information"
, "Support Our Troops thank you card -new" (second item from the bottom
of the list).
For
great info on the program, go to www.supportourtroops.org
> mouse
over and click the headline "Popcorn project - Scouts gift to the
troops" and explore the links, including the story of 105 tons of
popcorn sent to the Pacific Fleet!
According
to Trails End, the popcorn is supplied to about 300,000 active duty
troops here and abroad. Packaging & product is exactly as we
receive it (tins included to protect product from crushing) and product
is selected by the military based upon the climate and local
conditions. Sometimes individual microwave packets are included in
care packages, other times tins are distributed to the troops.
Final details - need more popcorn?; prize orders; popcorn payments
Need more popcorn? Did you receive late
orders from your Scouts? Are your customers asking for additional
popcorn when you deliver their order to them?
At this
time, we need to wait until after the popcorn has been distributed to
see if there is any extra. Ask at your pickup time, but we may not
release extra popcorn until after Saturday, December 1, to confirm
that all existing Take Orders are filled.
If you
need more popcorn after December 1, please e-mail me. I will forward
the message on to Council, as I will likely NOT know what is
available.
If
Council is out of product, you may use the www.orderpopcorn.com
web site to obtain more. This order does NOT qualify for prizes or
incentives. Popcorn may be purchased in containers or cases (cases only for the 11 oz
caramel corn), but the product is more expensive and freight is a
minimum of $9.75.
It is the Council's goal to satisfy all unit popcorn
needs - contact me before using www.orderpopcorn.com.
<>
Popcorn Payments are Due December 21 -
once you have picked up all your popcorn, you should receive a mailed
invoice by December 15. If you have not, call the Council office
(Jan's number above and ask for the accounting department). Any
payments NOT made by December 28 will incur a 2% penalty.
TIP -
ask parents to NOT give you any cash! They should deposit any
cash payments from popcorn into their own bank account and write you a
check for that amount. This will make your accounting task easier and
safer (cash can get misplaced).
TIP - ask parents to write
you a check for small amounts of popcorn not delivered or paid for;
they then collect the money for themselves. This allows you to close
your books sooner. Set a deadline of Sunday, December 16, for parents
to have all their money to you.
Customers
should make checks payable to your Pack / Troop / Crew account (example
- "Pack 000") and NOT to "Boy Scouts".
Prize orders and incentive sheets and Unit Master
Records are due December 21. EVERY
UNIT SHOULD ORDER PRIZES! They cost you nothing, and the Scouts
should receive the deserved incentives.
A
Scout may receive multiple prizes as long at they do not exceed the
popcorn sales level. Example: Scout sells $1,150 in popcorn. Scout
may receive a prize from the $1,150 level OR a prize from the $425 AND
$640 level.
PLEASE
- obtain your log in information and enter your prizes
on-line. The Council staff and volunteers are overloaded, and prizes
that you do not enter on line may not be submitted until after New
Years. You may contact me for log in information.
Prizes will not be released for shipment until the
popcorn invoice
is paid in full and the Unit Master Record has been received.
You may use the UMR which is part of the spreadsheet that I sent
earlier via e-mail.
INCENTIVES (fill a form, the $1,500 level and $2,500
scholarship level) require that you submit a completed
Individual Scout Incremental Prize Application for each qualifying
Scout. Copies of the Scout's order form(s) must be attached. I
recommend that you take those completed forms, along with the Unit
Master Record, and drop them off at Council.
Allow
three weeks for prizes to arrive after Council has released the prize
order for shipment.
Contact
Council if you have not received your prizes after a month.
If
there is a problem with the prizes, do NOT contact me or Council until
you have first called the number on the Prize Packing List sent with
the prizes.
Gift
cards on the prize program will likely ship with the physical prizes -
check the package carefully! $50 gift
cards and hockey tickets from the Individual Scout Incremental Prize
Application will be mailed directly to the appropriate Scout.
Hockey tickets - Those Scouts who
completed the fill a form incentive will earn a hockey ticket for every
form filled. Details:
The
OSU hockey game is scheduled for Saturday, February 2.
Extra
tickets CAN be purchased through Council so everyone may sit together.
Details
are not known at this time, and a message covering this information
will go out in early January.
Happy Holidays to all of you and your
families!
Yours
In Scouting,
Terry Smith 8-)
MESSAGE #6 -- November 4, 2007 November 4, 2007
TO: Pack, Troop
& Crew leaders, Popcorn Kernels RE: Show & Deliver return; Take Orders due; Pick up popcorn
Please confirm that your
counterpart (the unit leader or
popcorn kernel) has also received this message. ALL messages will go
the the leader & PK to insure continuity of communication! Press reply
button,
then select and delete all the following. The original
message will remain on your computer.
Contents
of this message include:
Show & Deliver return Sunday, Nov. 11, 11:00 AM -
4:00 PM Take
Order pickup 2:00 PM - 4:00 PM (small quantities
only) Location of the return & pickup location
Take
orders are due November 14, 4:00 PM
Late orders will likely not be filled
Scheduling your Scouts' order turn in
Does anyone have or need popping
tins (raw popcorn)?
MIlitary orders can still be accepted -
separate from previous orders!
Fill-A-Form, Hockey tickets, prize turn in,
payments, etc.
Terry Smith out of touch Monday - Thursday
Next message - take order pick up details
Show & Deliver return: Sunday, Nov. 11, 11:00 AM -
4:00 PM
If
you have S&D popcorn product left over, you may deal with it in one
of the following two methods:
Apply
the left over S&D product to your take orders (eliminating the need
to double handle the product!). Return any net left over S&D that
you do NOT need to fill take orders. (This is the preferred method)
Return
all the
left over S&D product at the time listed above. Then place an
order for all your Take Order needs.
You
may return product in individual container amounts.
Raw
popcorn (popping tins) CANNOT be returned.
REMEMBER
- no product can be returned after Sunday, November 11!
Take Order pickup Sunday,
Nov. 11, 1:00
PM - 4:00 PM (small quantities only)
If you have a SMALL Take Order (probably under $3,000), you
may be able fill it during these hours. There is no guarantee that
all the product will be available as it depends upon the products that
units are returning. Bring your completed take order to the center,
location as listed below. First come -
first served. There is NO product pickup
prior to 2:00. If you are also returning S&D product, you MUST
come after 1:00.
Location
of the return / pickup
Big Bear Warehouse, 851 W. Third
Ave., Columbus, OH 43212
This is located in Grand view Heights, and the docks are at the
far east side of the warehouse.
Take orders (including the first
round of Military donations) are due Wednesday, November 14, no later than 4:00 PM
If you do NOT bring your
take order to the Show & Deliver return / Take Order pickup this
Sunday, there are several options you have for placing your order:
Note
that take orders may be placed in individual container quantities.
Full
case lots are not required.
Place the
order online at www.trails-end.com.
A user name and password are required. This
is the preferred method of placing the order. OR
E-mail
the order to me (Terry Smith) using the electronic Unit Take Order
order form that is part of the spread sheet that I sent to everyone.
If you do not have the official order form, simply send me a list of
number of containers of the popcorn you need. I will confirm receipt of
the order by 9:00 PM. If you do not receive e-mail confirmation, CALL
ME to see what went wrong! OR
Take the
order to the Council office on Dublin-Granville Road; Give it to AAron
Angel or Jan Berry or Myia Ellington. Keep a copy for your records in
case it gets misplaced. OR
If all
else fails, call me (Terry Smith) with the order, and I will place it
on line for you.
Late orders
will likely not be filled
Unlike
past years where we had Popcorn
Plus (the post popcorn sale after the popcorn sale), there is NO plan
this year to have extra popcorn available. Make sure you, as Popcorn
Kernel, have accounted for EVERY Scout so that all orders are included
in the November 15 Take Order deadline. Council will likely have very
little, if any, popcorn left over to accommodate Scouts whose orders
did not get in on time.
Scheduling
your Scouts' order turn in to maximize the length of the popcorn sale
We recommend
that you let Scouts continue selling at least through Saturday,
November 10, to allow for the benefits of a full sale. If you have the
following communication procedure in place, order information can be
gathered in the matter of 2 days:
For
order turn in, make it clear that you do NOT need forms - just each
Scout's totals.
Make
it each Scout's parent's responsibility to double check the totals on
order forms.
Have
a deadline for Scouts to report to a Den leader or Patrol leader. It
is THAT leader's responsibility to accumulate ALL Scouts' orders under
their leadership.
Have
a deadline for that leader to bring you (or read over the phone) each
Scout's order. This may be placed in the spreadsheet that I sent, or a
spreadsheet of your own making. Your spreadsheet should already be
prepared with the entire list of the unit's member Scouts. This may be
by Den / Patrol, or an entire alphabetical unit list.
When
every leader has reported to you, double check to confirm that every
Scout has an order, or that the Scout is known to be not selling.
You
are now ready to place your order with Council!
If
you have show & deliver product that may need to be returned, you
might poll a few higher selling Scouts to see if you need to return
product. If this is not practical, simply return any unsold S&D
product on November 11 and order whatever take order you need.
Does anyone have or need popping tins (raw popcorn)?
Some of
you may have extra popping tins (raw popcorn) from the full cases that
you ordered last month. Others of you may need some popping tins, but
you did not order any. I am aware of 18 unsold popping tins in the
system. If you have extra tins or need tins, please email me, and I
will put those popcorn Kernels in touch with one another. REMEMBER -
popping tins cannot be returned.
The fairest way to deal is to pay $5.44 - the cost of the tin (list
price is $8.00). Call me if you have questions. These can
go to a Scout's prize incentive.
MIlitary orders can still be accepted - separate from
previous orders!
We
decided to continue the Military Donation portion of the sale. If
EVERY Scout in Buckeye District averaged ONE extra military sale @ $25,
that would account for more than $75,000 MORE in the fall sale
program!! Points regarding this program:
All
Military donations as of November 14 should be reported with your take
orders - this enables us to determine the success of the traditional
popcorn sale, and lets us project our Council budgets as usual.
Units
and Scouts interested in continuing the military sale should use a new
order form (or a new section of an existing form) for military ONLY -
no product can be ordered.
Any
additional Military donations will count toward
prize levels and unit sales goals (remember - prize forms and final
payments are not due until December 21 - that's what makes this work
easily).
If
people approached ask if they can purchase the popcorn, tell them that
the traditional popcorn sale is over, but they can order via www.orderpopcorn.com
OR take their name
and add them to the customer list for next year.
We
will communicate in the next message as to the details for reporting
the additional military sales. We look at this as a Holiday gift that
our customers can make to the men and women in the armed forces.
Fill-A-Form, Hockey tickets, prize turn in, payments,
etc.
Following are
notes on questions that I have been receiving. For the most part,
details on these topics will be handled in future mailings.
Take-Order
pickup dates: Council has scheduled Wednesday, Nov 28 through Saturday,
Dec 1 for Take-Order pickup for several Districts. A future message,
about a week before we are scheduled, will provide you a selection of
time slots for you to sign up on the day or days that we will be given;
I do NOT have that info at this time. It
will likely NOT be at the Big Bear warehouse!
Payment
is not due at this time, but must be made by December 21. If you do
not have an invoice, it is YOUR RESPONSIBILITY
to contact the Council office at 436-7200 to obtain an invoice. I have received
several messages indicating that invoices are being incorrectly mailed
to previous Popcorn Kernels. Please remember that payments
received after December 28 will result in a 2% penalty to your
unit's commission.
Unit
Master Record (UMR) and Prize Orders are due by December 21. UMR's must
be turned in and payment made in full before the Council will approve
the Prize Order. It will
take about 30 days for the Popcorn Kernel to receive prizes.
Fill-a-form
incentives should NOT be mailed to Trails-End, but should instead be
entered on the Individual Scout Incremental Prize Application form
found in your Kernel packet. Info on distribution of patches will
follow in a later message.
I
do not have info on the distribution of hockey tickets (prize for Fill-a-form).
More details will follow in a later message.
Terry Smith out of touch Monday - Thursday, Nov 5-8
I will be in
the hills of West Virginia on business (really!) and will have very
sporadic access to cell phone service, and no internet service. I will
reply to messages when I return Friday morning.
Next message - take order pick up details
The next
message will cover the details of the Take Order pickup - exact dates,
times and location. It will be sent no earlier than Monday, November
19, and no later than Friday, November 23.
Terry Smith 8-)
NO RESPONSE REQUIRED! Note- this message sent to several units
simultaneously.
Please confirm that your
counterpart (the unit leader or
popcorn kernel) has also received this message. ALL messages will go
the the leader & PK to insure continuity of communication! Contents
of this message include: