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Worthington Neighborhood Scouting

Part of Buckeye District, Simon Kenton Council
of the Boy Scouts of America
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Image of 2007 Popcorn Spreadsheet
2007 Popcorn Spreadsheet
Critical Dates
Sept. 6, 2007
Popcorn training at Roundtable
Monday, Sept. 10, 2007, 4:00 p.m.
Show and Deliver orders due
Sept. 7 - 22, 2007
Terry Smith unavailable;
Direct popcorn communications to Jan Berry
Saturday, Sept 22
(might be rescheduled)
Show and Deliver pickup
Saturday, Sept. 29, 2007
Sales and order taking may begin
Saturday, Oct. 6, 13, 20, 27, Nov. 3
Popcorn Exchange Day
Return excess/pickup more popcorn
at the warehouse
Show and Deliver
Monday, November 12
Take orders due
Wednesday, Nov. 14
Popcorn pickup
(might be rescheduled)
Saturday, Dec. 1
Payment due
Friday, Dec. 21
For Popcorn Kernels
and their minions!

Popcorn Logo
Link to Popcorn page on Council Website
Handouts for parents and packs
Popcorn Training Details (HTML)
Popcorn Training Details (MS Word)
Letter to Pack Parents (HTML)
Letter to Pack Parents (MS Word)
Show and Deliver order form
Due Sept. 10
Unit Popcorn Commitment Card
Roundtable patch  Final 2007 Popcorn Training
September Roundtable
Roundtable patch
Fun Stuff
Geocaching
 Rocketry
Games
Games


Technical note:  If the calendar is telling you that Roundtable starts at 4:00 pm instead of 7:00 pm, make sure that the clock on your computer is set to East Coast time instead ofWest Coast time.

Friends of Scouting
2007 FOS Patch


2007 Popcorn Sale


Terry Smith is the District Popcorn kernel and has created supporting materials for your pack or troop's popcorn sale.   Whenever possible, these materials will be reproduced on this page.  Critical dates will also be listed in the left hand column.
Message #9, Jan. 15, 2008


Terry Smith, Buckeye District Popcorn Kernel     phone 268-7560  e-mail waterwizard@beol.net
Jan Berry, District Director  phone 436-7200  e-mail jberry@skcbsa.org
Myia Ellington, District Executive phone 436-7200 e-mail
mellingt@skcbsa.org

Monday, January 14, 2008

TO: Pack, Troop & Crew leaders, Popcorn Kernels
RE: Popcorn thank you dinner & 2007 critique Tuesday, Jan 29

Please respond by providing the following information:
  • Pack # _______________                       Troop #  _______________

  • Will have ______   (number, up to 2) attendees  Names ________________________________
  • Cannot attend ____________
Please use your "reply" button, then delete the rest of this message before sending your response.



Contents:

  • Popcorn thank you dinner Tuesday, January 29
  • OSU Hockey tickets - the procedure
  • Wanted - Assistant District Popcorn Kernel to assist with distributing web access codes
  • Raw popcorn (unpopped "popping tins") - selling at $3 each for corn hole games
  • We have extra 2007 product - looking for buyers!
  • Please - consider being the Popcorn Kernel again next year!

 
Popcorn thank you dinner Tuesday, January 29
THANK YOU, POPCORN KERNELS!  Buckeye District led the pack in Simon Kenton Council with $701,862 in popcorn retail, up more than 10% from last year, the highest percentage increase of all the Districts!  Without a doubt, it is testament to your hard work that led to these extraordinary results.  We had 80 units participating - also a record.  Overall, Simon Kenton Council was also up, coming in at 2.4 million dollars!  This is so important to supporting the Council camps and programming.

As a thank you for these efforts, Council is throwing a dinner for the Popcorn Kernels (up to 2 attendees per unit) which may include the Unit leader / Popcorn Kernel - whoever was actively involved in the popcorn program.  Notes are as follows:
  • Date: Tuesday, January 29.  RSVP REQUIRED FOR THE MEAL!
  • Time & place - Columbus area - details to be determined.  I will send out another message as soon as I find out.
  • Critique on the 2007 popcorn program will follow the meal.  Please be a part of this round table and offer constructive criticism and ideas to make the 2008 sale even better.
  • If you cannot attend, please send me ideas & thoughts for which I will give you credit at the meeting.

OSU Hockey tickets - the procedure
Hockey ticket applications (one ticket for each order form filled) were sent to OSU late in the afternoon on Friday, December 21.   Scout Prize Applications turned in after the December 21 deadline will not receive tickets. The procedure is as follows:
  • The hockey game is scheduled for Saturday, Feb 2, 7:05 PM.  Visit www.ohiostatebuckeyes.com for game details.

  • Each qualifying Scout should have received a mailing by this time, as the ticket information went to the Scout's address listed on the Scout Prize Application.  Please make sure all the appropriate parents in the unit are aware of this!
  • The Scout must return the application by mail to OSU as directed, in order to receive the free, earned tickets. The Scout also has the opportunity to purchase additional tickets at $6.00 each with this form.  These applications need to be returned by Friday, January 18 (the application says "16th").

  • OSU will return the tickets to the Scout via US mail.  Orders received after the Friday deadline will be held at the Will Call window to be picked up the evening of the game.

  • The mailer states that parking will be free for these ticket holders.

Wanted - Assistant District Popcorn Kernel to assist with distributing web access codes
I am looking for a good man or woman (or a husband - wife team) who can provide simple assistance as follows:
  • Have high speed internet service at home.
  • Be able to provide Buckeye District Pack & Troop Popcorn Kernels with access codes to the Trials End web site.
  • Be able to return phone calls evenings and weekends from late August through Mid December (or until all 85 units have their on-line information).
  • Assist me with obtaining & setting up the names & addresses of the unit popcorn kernels on the Trails End site so passwords can be assigned.  This would be done in August - September
  • Take ALL phone calls regarding  web site questions (you WILL be trained in this).
  • A former Popcorn Kernel would be an ideal candidate for this position.  We need to improve our communications capability, and the help is important.  For motivation, just remember - you will be assisting in a fundraiser that resulted in $490,000 from Buckeye District supporting local Scouting in 2007!

Raw popcorn (unpopped "popping tins") - selling at $3 each for corn hole games
Council has an estimated 20 cases (120 tins, each 2.5 pounds, about 300 pounds total) of raw popcorn left over from the 2006 sale.  The product does NOT pop very well, but the kernels can be used to make corn hole game bags.  Each bag requires a pound of raw popcorn.  If you know of anyone who might be interested in helping us cut our losses on this product, let me know!

We have extra 2007 product - looking for buyers!
We have Butter, Butter Lite, Kettle Corn, Gourmet Caramel with almonds & pecans and Caramel Corn w/peanuts.  Call the Council office 436-7200 if you wish to purchase product.

Please - consider being the Popcorn Kernel again next year!

I hope to see many of you as Popcorn Kernels again next year.  Some PKs I spoke with over the past 3 weeks were concerned that they did not do as good a job as possible.  Just remember - the toughest year is the first, and your experience can only make the next year better.  There are many PKs who have been at this for 5 years or more.  It does take dedication, but to repeat what I said above, it is a critically important position in Scouting: you will be assisting in a fundraiser that resulted in $490,000 from Buckeye District supporting local Scouting in 2007!

Yours In Scouting,
Terry Smith

Message #8, Dec. 12, 2007


Terry Smith, Buckeye District Popcorn Kernel  
Jan Berry, District Director  phone 436-7200  
Myia Ellington, District Executive phone 436-7200

Tuesday, December 11, 2007 

TO: Pack, Troop & Crew leaders, Popcorn Kernels
RE: Prize orders & payment due; extended Military program due Dec 31

Please respond by providing the following information:
  • Pack # _______________                       Troop #  _______________

  • Will / will not be placing an extended Military Donation order by 12-31:  __________________  
Please use your "reply" button, then delete the rest of this message before sending your response.



Contents: (Much of this is repeated from message # 7)

  • Military donations extended until December 31- INCENTIVES!
  • Last call for obtaining popcorn!
  • Popcorn payments
  • Prize and Scout incentive orders Due December 21
  • Hockey tickets (for completing the fill a form incentive)


  Military donations extended until December 31 - INCENTIVES!
'Tis the season for giving!  In order to provide a special gift to our troops stationed all over the world and to exceed the $700,000 popcorn  sales goal, the Military program has been extended.  Details for this voluntary program are:
  • Sell to neighbors, relatives, co workers, parents.  At this point, you may collect donations in any amount, then add your own money (by family or by unit) and submit the Military Donations in $25 increments.

  • All additional Military sales should be reported by midnight, December 31 (enter on  line or email the number of $25 donations to me).  There should be a place in the "orders" section on the "Popcorn System"  part of the trails-end.com portion of the web site.  If you do not have a password, send the info to me and I will order it for you. These sales will earn the unit 35% commission, but will NOT count toward prizes or incentives!

  • Payments will be due at a later to be determined time (after invoices have been sent out).

    I will take 2 pies in the face - BUT:

    • We must sell at least 400 more Military donations between now and December 31.  That averages about 5 per unit.  To date, we have sold 1,191 Military donations in Buckeye District.
    • EVERY traditional unit (Pack, Troop, Crew, Ship) must have sold at least one Military donation during the course of the September - December popcorn / extended Military sale.  Talk to your counterparts to make sure they are on board for this program.  This will put EVERY unit in the selling column!  (We will make allowances for Crews (Explorer Scouts) whose leaders affirm that the Scouts are participating in the sale of the Troop with which they are a member).
Who throws the pies?
  • The unit that has the greatest per Scout Military donations - this puts EVERY unit on an equal playing field.  If there is a tie, I will do ALL those units in the tie!
  • The Scout with the most Military sales in that unit gets to throw the pie at a unit meeting of your choice.  I will provide you a choice of the pie to throw - including creamed spinach!
  • The unit leader that has the greatest per Scout Military donations can throw a pie at me at a Round Table meeting.
  • The math will be based upon the number of Scouts listed on the Charter which is due right now - get 'em in!
Available thank you cards & facts on the Military sale program
  • For a full page thank you card and log form, to to www.trails-end.com > Leaders > Support Our Troops.  You will find "Thank you card to consumer" and Support Our Troops order form" both in PDF format.  An order form is NOT required to participate in this program - all we need is the unit totals turned in.
  • For a 1/4 page thank you card, go to www.skcbsa.org > Popcorn Sales (down the left column) > under "2007 Information" , "Support Our Troops thank you card -new" (second item from the bottom of the list).  If you have difficulty finding this card, email me with a request and I will send you the card in PDF format.
  • For great info on the program, go to www.supportourtroops.org > mouse over and click the headline "Popcorn project - Scouts gift to the troops" and explore the links, including the story of 105 tons of popcorn sent to the Pacific Fleet!
  • According to Trails End, the popcorn is supplied to about 300,000 active duty troops here and abroad.  Packaging & product is exactly as we receive it (tins included to protect product from crushing) and product is selected by the military based upon the climate and local conditions.  Sometimes individual microwave packets are included in care packages, other times tins are distributed to the troops.

Last call for obtaining popcorn - This Friday, December 14 at the Council office 9:00 am - 5:00 pm
Need more popcorn?  Do you still have extra popcorn? Did you receive late orders from your Scouts?  Are your customers asking for additional popcorn when you deliver their order to them? This is the last call for popcorn!
  • Several of you are on the list for obtaining additional product (some of which is back ordered from receiving take orders).  Those of you on the waiting list will have your product set aside for you, and I will be calling to confirm your requirements.
  • Anyone else who needs product - contact me at once by phone / email.  You will receive any left over product after the units already on the waiting list have received theirs.
  • There are a couple of units which have some left over popcorn.  Contact me if you still need product, and I will put you in touch with those units.
  • If you have extra product to get rid of - let me know, and I will put you on the seller list.
  • <>If Council is out of product, you may use the www.orderpopcorn.com web site to obtain more.  This order does NOT qualify for prizes or incentives.  Popcorn may be purchased in containers or cases (cases only for the 11 oz caramel corn), but the product is more expensive and freight is a minimum of $9.75. 
  • <>It is the Council's goal to satisfy all unit popcorn needs - contact me before using www.orderpopcorn.com.

Popcorn Payments are Due December 21
Once you have picked up all your popcorn, you should receive a mailed invoice by December 18.  If you have not, call the Council office (Jan's number above and ask for the accounting department).  Any payments NOT made by December 28 will incur a 2% penalty.  If you haven't received your invoice by Wednesday, Dec 19, CALL ME and I will confirm your balance due.
  • TIP -  ask parents to NOT give you any cash!  They should deposit any cash payments from popcorn into their own bank account and write you a check for that amount.  This will make your accounting task easier and safer (cash can get misplaced).
  • TIP - ask parents to write you a check for small amounts of popcorn not delivered or paid for; they then collect the money for themselves.  This allows you to close your books sooner.  Set a deadline of Sunday, December 16, for parents to have all their money to you.
      • Customers should make checks payable to your Pack / Troop / Crew account (example - "Pack 000") and NOT to "Boy Scouts".

Prize orders and incentive sheets and Unit Master Records are due December 21.
EVERY UNIT SHOULD ORDER PRIZES!  They cost the unit nothing, and the Scouts should receive the deserved incentives.
  • A Scout may receive multiple prizes as long at they do not exceed the popcorn sales level.  Example: Scout sells $1,150 in popcorn.  Scout may receive a prize from the $1,150 level OR a prize from the $425 AND $640 level.
  • PLEASE - obtain your log in information and enter your prizes on-line.   The Council staff and volunteers are overloaded, and prizes that you do not enter on line may not be submitted until after New Years.  You may contact me for log in information.
  • Prizes will not be released for shipment until the popcorn invoice is paid in full and the Unit Master Record has been received.  You may use the UMR which is part of the spreadsheet that I sent earlier via e-mail.
  • INCENTIVES (fill a form, the $1,500 level and $2,500 scholarship level) require that you submit a completed "Scout Prize Application" form for each qualifying Scout.  Copies of the Scout's order form(s) must be attached.    I recommend that you take those completed forms, along with the Unit Master Record, and drop them off at Council.
  • Allow three weeks for prizes to arrive after Council has released the prize order for shipment.
  • Contact Council if you have not received your prizes after a month.
  • If there is a problem with the prizes, do NOT contact me or Council until you have first called the number on the Prize Packing List sent with the prizes. 
  • Gift cards on the prize program will likely ship with the physical prizes - check the package carefully!  $50 gift cards and hockey tickets from the Individual Scout Incremental Prize Application will be mailed directly to the appropriate Scout. 

Hockey tickets
 Those Scouts who completed the fill a form incentive will earn a hockey ticket for every form filled.  Details:
  • The  OSU hockey game is scheduled for Saturday, February 2.
  • Extra tickets CAN be purchased through Council so everyone may sit together.
  • Details are not known at this time, and a message covering this information will go out in early January.

Happy Holidays to all of you and your families!

Yours In Scouting,
Terry Smith 8-)



Message #7, Nov. 21, 2007

Wednesday, November 21, 2007 

TO: Pack, Troop & Crew leaders, Popcorn Kernels
RE: Take Order Popcorn pickup dates & times; Sales record set!!  Other information

Please respond by providing the following information:
  • Pack # _______________                       Troop #  _______________

  • First choice date / time of pickup __________________    

    Second choice date / time of pickup __________________

    (I will respond back with "confirmed [time]")

  • You MUST bring enough people to assist in picking & loading your popcorn order!
  • Please provide names & time slots if your Unit can provide help loading other Units' popcorn:    ______________________________________________________________________________________________
Please use your "reply" button, then delete the rest of this message before sending your response.



Contents:

  • Take Order Popcorn Pickup dates & details - Nov 27 / 28
  • Directions to the pickup location
  • Please volunteer to help!
  • Popcorn sales record exploded - great job!!!
  • Military donations extended until December 31- INCENTIVES!
  • Final details - need more popcorn? , prize and incentive orders, popcorn payments


  Take Order Popcorn Pickup dates & details
The Buckeye District Popcorn pickup is scheduled for Tuesday, November 27 and Wednesday, November 28 in the time slots as listed below.  When you sign up for a time slot, you are assured of being able to arrive, load up without waiting in a long line and leave when you are done. 

Records indicate that 67 units are receiving Take Order popcorn.  Some units did their complete sale with Show & Deliver popcorn, and do not need to pick up product. Some of you may have received your Take Order product at S&D return / Take Order  pickup.  If you already received your popcorn, please respond to this message with  "already received popcorn".


Popcorn Pickup notes
  • We will be distributing from four loading docks with adjustable dock plates at the warehouse.  If you have a truck that is "dock height", we will probably be able to move pallets into your truck.  We will not be able to bring the fork lift outdoors, so we cannot use the fork lift to load trailers or pickup trucks.
  • I believe that we also have drive-in capability - while we may be able to load everything indoors, do NOT bring an open pickup truck if rain or snow is forecast - it will ruin the product packaging on the way home!
  • You will be responsible for bringing Scouts or family to help pick popcorn and load your vehicles.  Any Council staff will be handling paper work, and volunteers (please sign up!) will be pulling product from inside the warehouse and setting it on the end of the loading dock.  
  • A spreadsheet is available that figures the weight & volume of cases of popcorn; the spreadsheet was sent out for Show & Deliver pickup.  Use it to compute the vehicle(s) that you will need to bring.  If you have more than $ 1,000 in popcorn, and you do not have the spreadsheet, e-mail me with a request and I will send it to you. Product is packages as follows:
    • Chocolate Lovers, Buckeye, Three Way Tins, Cheese Lovers Tin & 30 Pack - one container to a case.
    • All other products EXCEPT 11 ounce caramel corn with peanuts - 6 containers to a case.
    • 11 ounce caramel corn with peanuts - 12 containers to a case.
  • If you are picking up more than $12,000 in popcorn, you might think about renting a truck.  Go in with another Unit to save money. Several Units have rented with Pensky - a 20 foot long truck with hydraulic lift gate rents for about $85 per 24 hours plus mileage - call Byers Dublin at 457-7455 for rental info.  Confirm that the truck is dock height; then we can drive or walk in with your order!
Schedule (4 docks available per time slot - e-mail me back with your first and second choices)
  • Tuesday, November 27:        4:00   4:30   5:00   5:30   6:00   6:30   7:00   7:30   8:00  
  • <>Wednesday, November 28:   3:00   3:30   4:00   4:30   5:00   5:30   6:00   6:30   7:00   7:30   8:00  

Directions to the pickup location (3750 Brookham Drive Suite H, Grove City OH 43123)
  • Take I-71 South to STRINGTOWN ROAD (first exit south of I-270).
  • Turn right on STRINGTOWN ROAD.
  • Turn RIGHT at the first signal light onto GANTZ ROAD.
  • Turn right on Brookham Drive just after passing the sign "South Park" on the right side of Gantz road.
  • Look for the large sign "3750 Brookham Drive -  Prologis" sign on the left side of the road.  It is located right where the road curves to the right. We are around the rear of the right end of the building, Suite H.

Please volunteer to help!
We could really use volunteers to pull popcorn and help load other Units' vehicles.  Scouts are welcome, and the hours might be used as service hours (check with your unit leader).  Even if you do not sign up when replying to this message, you are welcome to stay and help if you see that we are short handed. Older Cub Scouts and all Boy Scouts are best suited to the task - while Tiger Cubs have lots of energy, they have trouble lifting cases of popcorn.

Popcorn sales record set again - great job!!!
Last year, Buckeye District sold  $634,000 during the fall sale.  Our goal this year was to exceed $700,000 - and we reached $698,000 with additional orders still dribbling in - and ANY additional orders received by  December 1 WILL be filled!   We also had a record 76 units (out of about 105 units in Buckeye District) participating in the popcorn sale!  Council had an overall increase of about 10 percent - Great job done by all of you!  This is so important to the funding of the Scouting program!  $490,000 of this sale will support local Scouting operations!

Selling popcorn is a team effort.  It begins with the Council Popcorn Team (Great job, Aaron Angel!) setting up a selection of outstanding products and promotional materials.  Your District professionals and Popcorn Kernels communicate this information to you.  BUT YOU UNIT KERNELS AND LEADERS are key to the process - you must motivate the parents and Scouts, educating them on the need to sell popcorn to raise money and the importance of setting goals and reaching the goals.  I attribute the addition of the Military program to helping us to reach our goal - even in light of rising energy costs and lower consumer spending!


Military donations extended until December 31 - INCENTIVES!
'Tis the season for giving!  In order to provide a special gift to our troops stationed all over the world and to exceed the $700,000 sales mark, the Military program has been extended.  Details for this voluntary program are:
  • Report all your Military sales by Sunday, December 9 in order for Scouts to qualify for prize levels and incentives.  These sales would be added to the Scout's Take Order sales record.  Call or email me with these totals which will be placed on your Take Order popcorn invoices (payments to be made by December 21).  This provides Scouts the opportunity to gather more Military donations as they deliver popcorn - simple, as payment is made at once and no product needs to be delivered.

  • Sell to neighbors, relatives, co workers, parents.

  • All Military sales not reported by December 9 should be reported by December 31 (enter on  line or communicate with me).  These sales will earn the unit 35% commission, but will NOT count toward prizes or incentives!

    I will take 2 pies in the face - BUT:

    • We must sell at least 400 more Military donations between right now and December 31.  That averages about 5 per unit.  To date, we have sold 1,191 Military donations in Buckeye District.
    • EVERY traditional unit (Pack, Troop, Crew, Ship) must have sold at least one Military donation during the course of the September - December popcorn / extended Military sale.  Talk to your counterparts to make sure they are on board for this program.  This will put EVERY unit in the selling column!
<>Who throws the pies?
  • The unit that has the greatest per Scout Military donations - this puts EVERY unit on an equal playing field.  If there is a tie, I will do ALL those units in the tie!
  • The Scout with the most Military sales in that unit gets to throw the pie at a unit meeting of your choice.  I will provide you a choice of the pie to throw - including creamed spinach!
  • The unit leader that has the greatest per Scout Military donations can throw a pie at me at a Round Table meeting.
Available thank you cards & facts on the Military sale program
  • For a full page thank you card and order form, to to www.trails-end.com > Leaders > Support Our Troops.  You will find "Thank you card to consumer" and Support Our Troops order form" both in PDF format.
  • For a 1/4 page thank you card, go to www.skcbsa.org > Popcorn Sales (down the left column) > under "2007 Information" , "Support Our Troops thank you card -new" (second item from the bottom of the list).
  • For great info on the program, go to www.supportourtroops.org > mouse over and click the headline "Popcorn project - Scouts gift to the troops" and explore the links, including the story of 105 tons of popcorn sent to the Pacific Fleet!
  • According to Trails End, the popcorn is supplied to about 300,000 active duty troops here and abroad.  Packaging & product is exactly as we receive it (tins included to protect product from crushing) and product is selected by the military based upon the climate and local conditions.  Sometimes individual microwave packets are included in care packages, other times tins are distributed to the troops.

Final details - need more popcorn?; prize orders; popcorn payments
  • Need more popcorn? Did you receive late orders from your Scouts?  Are your customers asking for additional popcorn when you deliver their order to them?
    • At this time, we need to wait until after the popcorn has been distributed to see if there is any extra.  Ask at your pickup time, but we may not release extra popcorn until after Saturday, December 1, to confirm that all existing Take Orders are filled.
    • If you need more popcorn after December 1, please e-mail me.  I will forward the message on to Council, as I will likely NOT know what is available. 
    • If Council is out of product, you may use the www.orderpopcorn.com web site to obtain more.  This order does NOT qualify for prizes or incentives.  Popcorn may be purchased in containers or cases (cases only for the 11 oz caramel corn), but the product is more expensive and freight is a minimum of $9.75.
    • It is the Council's goal to satisfy all unit popcorn needs - contact me before using www.orderpopcorn.com.
      <>
  • Popcorn Payments are Due December 21 - once you have picked up all your popcorn, you should receive a mailed invoice by December 15.  If you have not, call the Council office (Jan's number above and ask for the accounting department).  Any payments NOT made by December 28 will incur a 2% penalty.
    • TIP -  ask parents to NOT give you any cash!  They should deposit any cash payments from popcorn into their own bank account and write you a check for that amount.  This will make your accounting task easier and safer (cash can get misplaced).
    • TIP - ask parents to write you a check for small amounts of popcorn not delivered or paid for; they then collect the money for themselves.  This allows you to close your books sooner.  Set a deadline of Sunday, December 16, for parents to have all their money to you.
    • Customers should make checks payable to your Pack / Troop / Crew account (example - "Pack 000") and NOT to "Boy Scouts".

  • Prize orders and incentive sheets and Unit Master Records are due December 21.  EVERY UNIT SHOULD ORDER PRIZES!  They cost you nothing, and the Scouts should receive the deserved incentives.
    • A Scout may receive multiple prizes as long at they do not exceed the popcorn sales level.  Example: Scout sells $1,150 in popcorn.  Scout may receive a prize from the $1,150 level OR a prize from the $425 AND $640 level.
    • PLEASE - obtain your log in information and enter your prizes on-line.   The Council staff and volunteers are overloaded, and prizes that you do not enter on line may not be submitted until after New Years.  You may contact me for log in information.
    • Prizes will not be released for shipment until the popcorn invoice is paid in full and the Unit Master Record has been received.  You may use the UMR which is part of the spreadsheet that I sent earlier via e-mail.
    • INCENTIVES (fill a form, the $1,500 level and $2,500 scholarship level) require that you submit a completed Individual Scout Incremental Prize Application for each qualifying Scout.  Copies of the Scout's order form(s) must be attached.    I recommend that you take those completed forms, along with the Unit Master Record, and drop them off at Council.
    • Allow three weeks for prizes to arrive after Council has released the prize order for shipment.
    • Contact Council if you have not received your prizes after a month.
    • If there is a problem with the prizes, do NOT contact me or Council until you have first called the number on the Prize Packing List sent with the prizes. 
    • Gift cards on the prize program will likely ship with the physical prizes - check the package carefully!  $50 gift cards and hockey tickets from the Individual Scout Incremental Prize Application will be mailed directly to the appropriate Scout. 

  • Hockey tickets - Those Scouts who completed the fill a form incentive will earn a hockey ticket for every form filled.  Details:
    • The  OSU hockey game is scheduled for Saturday, February 2.
    • Extra tickets CAN be purchased through Council so everyone may sit together.
    • Details are not known at this time, and a message covering this information will go out in early January.

Happy Holidays to all of you and your families!

Yours In Scouting,
Terry Smith 8-)



MESSAGE #6 -- November 4, 2007

November 4, 2007

TO: Pack, Troop & Crew leaders, Popcorn Kernels
RE:  Show & Deliver return; Take Orders due; Pick up popcorn


Please confirm that your counterpart (the unit leader or popcorn kernel) has also received this message.  ALL messages will go the the leader & PK to insure continuity of communication!

Press reply button, then select and delete all the following.  The original message will remain on your computer.


Contents of this message include:
Show & Deliver return Sunday, Nov. 11, 11:00 AM - 4:00 PM
Take Order pickup 2:00 PM - 4:00 PM (small quantities only)
Location of the return & pickup location
Take orders are due
November 14, 4:00 PM
Late orders will likely not be filled

Scheduling your Scouts' order turn in

Does anyone have or need popping tins (raw popcorn)?
MIlitary orders can still be accepted - separate from previous orders!
Fill-A-Form, Hockey tickets, prize turn in, payments, etc.
Terry Smith out of touch Monday - Thursday
Next message - take order pick up details 




Show & Deliver return: Sunday, Nov. 11, 11:00 AM - 4:00 PM
     
If you have S&D popcorn product left over, you may deal with it in one of the following two methods:
    1. Apply the left over S&D product to your take orders (eliminating the need to double handle the product!).  Return any net left over S&D that you do NOT need to fill take orders.  (This is the preferred method)
    2. Return all the left over S&D product at the time listed above.   Then place an order for all your Take Order needs.
    3. You may return product in individual container amounts.
    4. Raw popcorn (popping tins) CANNOT be returned.
    5. REMEMBER - no product can be returned after Sunday, November 11!


Take Order pickup Sunday, Nov. 11, 1:00 PM - 4:00 PM  (small quantities only)   

If  you have a SMALL Take Order (probably under $3,000), you may be able fill it  during these hours.  There is no guarantee that all the product will be available as it depends upon the products that units are returning.  Bring your completed take order to the center, location as listed below.  First come - first served.  There is NO product pickup prior to 2:00.  If you are also returning S&D product, you MUST come after 1:00.


Location of the return / pickup 

          Big Bear Warehouse, 851 W. Third Ave., Columbus, OH 43212
        This is located in Grand view Heights, and the docks are at the far east side of the warehouse.


Take orders (including the first round of Military donations) are due Wednesday, November 14, no later than 4:00 PM
If you do NOT bring your take order to the Show & Deliver return / Take Order pickup this Sunday, there are several options you have for placing your order:
  • Note that take orders may be placed in individual container quantities.  Full case lots are not required.
  • Place the order online at www.trails-end.com.  A user name and password are required.   This is the preferred method of placing the order.  OR

  • E-mail the order to me (Terry Smith) using the electronic Unit Take Order order form that is part of the spread sheet that I sent to everyone.  If you do not have the official order form, simply send me a list of number of containers of the popcorn you need. I will confirm receipt of the order by 9:00 PM.  If you do not receive e-mail confirmation, CALL ME to see what went wrong!  OR

  • Take the order to the Council office on Dublin-Granville Road; Give it to AAron Angel or Jan Berry or Myia Ellington.  Keep a copy for your records in case it gets misplaced.  OR

  • If all else fails, call me (Terry Smith) with the order, and I will place it on line for you.


Late orders will likely not be filled

Unlike past years where we had Popcorn Plus (the post popcorn sale after the popcorn sale), there is NO plan this year to have extra popcorn available.  Make sure you, as Popcorn Kernel, have accounted for EVERY Scout so that all orders are included in the November 15 Take Order deadline.  Council will likely have very little, if any, popcorn left over to accommodate Scouts whose orders did not get in on time.


Scheduling your Scouts' order turn in to maximize the length of the popcorn sale

We recommend that you let Scouts continue selling at least through Saturday, November 10, to allow for the benefits of a full sale.  If you have the following communication procedure in place, order information can be gathered in the matter of 2 days:
  • For order turn in, make it clear that you do NOT need forms - just each Scout's totals.
  • Make it each Scout's parent's responsibility to double check the totals on order forms.
  • Have a deadline for Scouts to report to a Den leader or Patrol leader.  It is THAT leader's responsibility to accumulate ALL Scouts' orders under their leadership.
  • Have a deadline for that leader to  bring you (or read over the phone) each Scout's order.  This may be placed in the spreadsheet that I sent, or a spreadsheet of your own making.  Your spreadsheet should already be prepared with the entire list of the unit's member Scouts.  This may be by Den / Patrol, or an entire alphabetical unit list.
  • When every leader has reported to you, double check to confirm that every Scout has an order, or that the Scout is known to be not selling.
  • You are now ready to place your order with Council!
  • If you have show & deliver product that may need to be returned, you might poll a few higher selling Scouts to see if you need to return product.  If this is not practical, simply return any unsold S&D product on November 11 and order whatever take order you need.


Does anyone have or need popping tins (raw popcorn)?

Some of you may have extra popping tins (raw popcorn) from the full cases that you ordered last month.  Others of you may need some popping tins, but you did not order any.  I am aware of 18 unsold popping tins in the system.  If you have extra tins or need tins, please email me, and I will put those popcorn Kernels in touch with one another.  REMEMBER - popping tins cannot be returned.

The fairest way to deal is to pay $5.44 - the cost of the tin (list price is $8.00). 
Call me if you have questions.  These can go to a Scout's prize incentive.


MIlitary orders can still be accepted - separate from previous orders!

We decided to continue the Military Donation portion of the sale.  If EVERY Scout in Buckeye District averaged ONE extra military sale @ $25, that would account for more than $75,000 MORE in the fall sale program!!  Points regarding this program:
  • All Military donations as of November 14 should be reported with your take orders - this enables us to determine the success of the traditional popcorn sale, and lets us project our Council budgets as usual.
  • Units and Scouts interested in continuing the military sale should use a new order form (or a new section of an existing form) for military ONLY - no product can be ordered.
  • Any additional Military donations will count toward prize levels and unit sales goals (remember - prize forms and final payments are not due until December 21 - that's what makes this work easily).
  • If people approached ask if they can purchase the popcorn, tell them that the traditional popcorn sale is over, but they can order via www.orderpopcorn.com OR take their name and add them to the customer list for next year.
  • We will communicate in the next message as to the details for reporting the additional military sales.  We look at this as a Holiday gift that our customers can make to the men and women in the armed forces.


Fill-A-Form, Hockey tickets, prize turn in, payments, etc.  

Following are notes on questions that I have been receiving.  For the most part, details on these topics will be handled in future mailings.
  • Take-Order pickup dates: Council has scheduled Wednesday, Nov 28 through Saturday, Dec 1 for Take-Order pickup for several Districts.  A future message, about a week before we are scheduled, will provide you a selection of time slots for you to sign up on the day or days that we will be given; I do NOT have that info at this time.  It will likely NOT be at the Big Bear warehouse!
  • Payment is not due at this time, but must be made by December 21.  If you do not have an invoice, it is YOUR RESPONSIBILITY to contact the Council office at 436-7200 to obtain an invoice.  I have received several messages indicating that invoices are being incorrectly mailed  to previous Popcorn Kernels. Please remember that payments received after December 28 will result in a 2% penalty to your unit's commission.  
  • Unit Master Record (UMR) and Prize Orders are due by December 21.  UMR's must be turned in and payment made in full before the Council will approve the Prize Order.   It will take about 30 days for the Popcorn Kernel to receive prizes.
  • Fill-a-form incentives should NOT be mailed to Trails-End, but should instead be entered on the Individual Scout Incremental Prize Application form found in your Kernel packet.  Info on distribution of patches will follow in a later message.
  • I do not have info on the distribution of hockey tickets (prize for Fill-a-form).  More details will follow in a later message.


Terry Smith out of touch Monday - Thursday, Nov 5-8

I will be in the hills of West Virginia on business (really!) and will have very sporadic access to cell phone service, and no internet service.  I will reply to messages when I return Friday morning.


Next message - take order pick up details

The next message will cover the details of the Take Order pickup - exact dates, times and  location.  It will be sent no earlier than Monday, November 19, and no later than Friday, November 23.

Terry Smith   8-)



MESSAGE # 5 -- October 17, 2007

October 16, 2007

TO: Pack, Troop & Crew leaders, Popcorn Kernels
RE:  Popcorn spreadsheet attached

NO RESPONSE REQUIRED!  Note- this message sent to several units simultaneously.

Please confirm that your counterpart (the unit leader or popcorn kernel) has also received this message.  ALL messages will go the the leader & PK to insure continuity of communication!

Contents of this message include: